Office Manager / Bookkeeper

JOB TITLE: Office Manager / Bookkeeper
COMPANY: Texas Cotton Growers Cooperative Association
LOCATION: Taylor, Texas
ABOUT US:
Texas Cotton Growers Cooperative Association is an agricultural cooperative that focuses on the movement of materials from Central Texas cotton gins to textile mills around the world. With 3 locations serving 250+ grower-owners, we pride ourselves in providing exceptional service to our industry.
ABOUT THE ROLE:
We are seeking an individual to oversee the daily operations of the cooperative’s office.
 
 
COMPENSATION:

• Salary
• Health Benefits
• Retirement Plan
• Paid Sick Leave/Vacation

• Provides ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects.
• Provides coordination of human resource paperwork for the organization including new employee office set-ups, background checks and on-boarding.
• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving office supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and supplies or equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training direct employees.
• Maintains office staff job results by coaching, counseling, and disciplining direct employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

• Direct: 1-2 Employees
• Indirect: 6-10

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Experience with bookkeeping, receipt, invoicing and payment tracking
• Ability to communicate orally with customers, vendors, management, and other co-workers
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular) and Google applications
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Extreme attention to detail and excellent problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

• The incumbents primary work setting will be in an office and may on occasion need to enter a warehouse environment for short periods
• The incumbent may have prolonged periods sitting at a desk
• The incumbent will use computers, telephone, and other office equipment in the course of the workday
• The incumbent must be able to lift up to 20 pounds at times